Reservation

1. All participants in the Art Show (artists or agents) must be registered members of Anime Boston 2008.
2. Display place for the Art Show is available on a FIRST-COME, FIRST-SERVED basis.
   1. To guarantee a place in the Art Show, artists must sign-up in advance by mail or online (PayPal accepted). Mailed registrations must be received no later than Friday, February 29th, 2008.
   2. If space is available, at-the-door registration will be offered on a first-come, first-served basis.
3. All participants are required to submit an entry listing information on all works being displayed in the Art Show. To expedite the setup process for at-the-door registration, artists should have their entry form available and completely filled out before arriving at the Art Show setup table.
4. An $18 flat rate fee for admission into the Anime Boston Art Show for both "For Sale" and "Not For Sale (NFS)" artwork, this fee also entitles you to submit 10 individual pieces or a 4ft x 4ft space, which ever happens first.
5. Anime Boston accepts checks, money orders and PayPal for pre-registration. Cash, travelers' checks, and money orders are accepted at the door. There is a $20 fee for bounced checks. Please make all payments out to "Anime Boston".
6. Anime Boston will not accept any artwork via any form of postal service; all artwork must be delivered by the artist to the Art Show.

Set-Up

1. The Art Show will be open for pre-registered artists on
   1. Thursday, March 20th, 7:30PM - 8:30PM
   2. Friday, March 21st, 11AM - 6PM
   3. Saturday, March 22nd, 10AM - 12PM
2. Artists who have not set up pieces for the Art Show by noon on Saturday, March 21st will be marked as a no-show and will forfeit their spot and their registration fee.
3. Each work of art must be clearly labeled on the back with the artist's real name and contact address. Please do not put nicknames or aliases.
4. There will be pegboards for the hanging of 2-dimensional artwork. There will be tables for the displaying of 3-dimensional works.
   1. All 2-dimensional work MUST be matted, framed, and/or mounted. This will give your artwork a professional look to it. Anime Boston will not accept any artwork that does not follow this rule.
   2. 3-dimensional works (models, sculptures, dolls, etc.) must be free-standing or self-supporting. Please provide your own protective cases if necessary. Anime Boston will not be responsible for your models falling over. Display at your own risk.
   3. Fabric items such as scarves, quilts, and T-shirts may either be rigged for hanging or mounted for table display.
   4. An artist can display up to one 4' x 4' board for 2-dimensional works or can display up to one half table of 3-dimensional works. If there is a case which you need both, this can be discussed in advance of the convention.
5. Anime Boston Art Show staff will be on hand to assist in the hanging and display of all artwork if the artist needs assistance. The Art Show staff, to accommodate the needs of the Art Show, may rearrange artwork.

Display Guidelines

1. Subject matter for all works should be drawn from the styles of Japanese culture including manga and anime.
2. All submissions must be of an artist's original production. Anime Boston Art Show will reject artwork which appears to be traced or direct copy from an already existing piece. If it is determined by the Art Show Manager that the artwork is a plagiarism, then it will be removed for the duration of the convention.
3. Registered artists not attending the convention can designate an agent to display their work.
   1. Artists may not submit works by another artist unless they are agents authorized by submission of the agent's name on the sign-up form to the Anime Boston Art Show.
4. Normal safety regulations must be observed. This means no whirling or spinning blades, emission of toxic odors or fumes, explosives, radioactive materials, or biohazards.
5. Once an item is set up for display, it cannot be removed until the designated closeout time without the permission of the Anime Boston Art Show staff. The artist at any time can remove their piece from the show but they do not receive any portion of their entry fee back.
6. Adult Submissions: Anime Boston and the New England Anime Society have no desire to stifle creativity or expression. However, we are bound by the laws of the state of Massachusetts, and to protect ourselves (and you) from potential prosecution, we provide the following guidelines:
   1. To protect minors who might be present at the convention, Anime Boston asks that all artists bringing adult material for display ensure that their works are transported in an opaque container or case so that no one can see the work until it is displayed in the adult art section.
   2. The adult art section will be labeled to inform minors the type of works within the adult section, but Anime Boston is not responsible for minors who choose to enter the area.
   3. Only adults (18 or older) may submit material to the adult art show.
   4. All other guidelines as dictated by the general Art Show and Art Auction guidelines apply.
7. Anime Boston reserves the right to refuse to display or to remove any work, for any reason at any time.
8. If there is a problem or question, please bring it to the attention of the Art Show staff immediately.
9. Failure to adhere to any of these rules could result in immediate revocation of convention membership without refund.

Bidders' Rules and Guidelines

1. Art Show Hours:
   1. Friday, March 20th, 12PM - 6PM
   2. Saturday, March 21st, 10AM - 6PM
   3. Sunday, March 22nd, 10AM - 12PM
2. Closeout Hours: Sunday
3. Bidders will receive bidder numbers at the Art Show staff desk at the entrance to Art Show area.
4. Each artwork will be displayed with a bid sheet listing a minimum bid price at the artist's discretion. Attendees will place their bids by entering their bid and bidder number on the bid sheet.
   1. Artists who do not wish to put their work up for auction may mark such work on the bid sheet as NFS (not for sale).
5. An artwork will be eligible for auction if it has received four bids as marked on the bid sheet.
   1. Any artwork ineligible for auction having at least one bid will be sold to the highest bidder on the bidding slip.
   2. Any artwork without bids can be picked up by the artist on Sunday. Anime Boston is NOT responsible for mailing artwork back to the artist. If artwork is not picked up on Sunday by the end of closing ceremonies, the artwork will be held for 7 days. After 7 days, it will become property of Anime Boston. The artist is responsible for contacting Anime Boston to get the artwork at the expense of the artist.
6. If the bidder does not pick up the artwork and the artwork ends up unclaimed by both the artist and the bidder, Anime Boston will pay for shipping the artwork back to the artist. The bidder will be noted in our database as a Delinquent Bidder and may incur the fee of shipping the artist's artwork the following year when registering for Anime Boston.
7. In the event of any dispute over payment, the bid sheet will act as a receipt provided the signatures of the artist and customer and also the amount paid are written on it.
8. An artist may use something called a "Direct Bid", in which the artist puts the amount that the piece can be purchased for. If a bidder wishes to pay the "Direct Bid" price they can bring the artwork to the table and purchase it right away and not have to wait till Sunday
9. No cameras of any sort are allowed in the Art Show, except for supervised press or staff. If you are found taking video or photos of artwork, your camera will be confiscated.

Disclaimers

• The artist understands and expressly agrees that the use of Anime Boston's services are at the artist's own risk, that any item sold through the use of Anime Boston's services is at the artist's own discretion and risk and that the artist will be solely responsible for any damages caused to his or her personal property.
• Anime Boston and the New England Anime Society will not be liable for any direct, indirect, incidental, special, consequential, or punitive damages of any kind resulting from the use of or the inability to use Anime Boston's services, resulting from any actions by the artist or the artist's authorized agent, including but not limited to damages for loss of profits, use, data or other intangibles, even if Anime Boston and the New England Anime Society had been advised of such possibilities.
• The artist agrees to indemnify, defend, and hold harmless, Anime Boston, the New England Anime Society, its affiliates, officers, directors, employees, consultants and agents from any and all third-party claims, liability, damages and/or costs (including but not limited to attorneys' fees) arising from the artist's use of Anime Boston's services or by the sale of property by the artist or said artist's agent that was not approved of by the artist.