Panel and Programming FAQ
Here are the most frequently asked questions for panels and programming here at Anime Boston. Please read this FAQ before sending an email. If your question is not answered here, please feel free to contact Panels via email or via the Panel and Workshop Programming Forums.
- What is a panel?
- I am interested in running a panel, what do I need to do?
- What panels does Anime Boston look for?
- How does Anime Boston decide what panels make it into the schedule?
- Does Anime Boston offer panel reimbursement?
- Will you consider non-Japanese or non-Anime related panels be allowed in?
- Can I submit a game show or a cosplay game?
- Can I hold a Maid Cafe at Anime Boston?
- Can I perform at Anime Boston as a band/singer/standup comedian, etc?
- When will I hear about the status of my panel?
- What happens if my panel is on the waitlist?
- What happens if my panel is rejected?
- How old must I be to run a panel?
- Can someone submit the panel for me if I am under 18?
- Can I request a specific time?
- What is the time limit?
- Can I request a specific room?
- When will I know what time my panel is scheduled/accepted?
- Once my panel is accepted, what do I have to do?
- What tech does Anime Boston provide for panel rooms?
- What tech does Anime Boston NOT provide for panel rooms?
- Will there be Internet or Wifi?
- Am I allowed to play full episodes of anime in my panel?
- When do panel submissions open and close for Anime Boston 2018?
1. What is a panel?
A panel can be a presentation, discussion, workshop, or game show about Japan and the Anime Community. Panels can be fan-run by fellow attendees, guests, industry, or staff members. Panels can cater to a wide variety of audiences of all different ages. Please note that all panels catering to the 18+ age group will be scheduled during the evening (usually after 8:00pm).
2. I am interested in running a panel, what do I need to do?
To submit a panel at Anime Boston you need to fill out the application form on the website.
3. What panels does Anime Boston look for?
Anime Boston primarily accepts panels that include but are not limited to, providing information and/or education about Japanese culture, such as anime, cosplay, lifestyle, history, etc. However, panels that provide information on social issues that pertain to the current culture of the Convention Community are also considered (examples such as LGBT, transgender, social anxiety, etc.)
4. How does Anime Boston decide what panels make it into the schedule?
Panel selection is done based on ratings given by Anime Boston's staff members. Panels are rated on a scale of one to five. An example of a five rating is a panel that follows the Anime Boston charter and is well written. An example of a one rating is a panel that does not follow the charter and/or is poorly described and written, and could use improvement. The panel schedule is then filled by adding the higher rated panels first and working down on the waitlist until all the slots are filled.
5. Does Anime Boston offer panel reimbursement?
Yes, Anime Boston provides badge reimbursement for the panel organizer only, (the one who submits the panel). This is mailed out after the convention is over. However, if a co-panelist presents four or more panels with a panel organizer they will also receive a badge reimbursement. If a panelist does not check-in, they will not receive badge reimbursement.
6. Will you consider non-Japanese or non-Anime related panels be allowed in?
No. Anime Boston aims to select panels based on Japanese culture and its influences on other cultures. This is the mission statement and has been since Anime Boston was founded. However, as stated above, panels based on social issues that surround the Convention Community are considered.
7. Can I submit a game show or a cosplay game?
Yes, keeping in mind Anime Boston does maintain our own game show and cosplay games staff. Unless your game show is different than the ones our staff plans to run, it has a very low chance on making it into the schedule.
8. Can I hold a Maid Cafe at Anime Boston?
We understand that attendees have expressed interest in holding a maid cafe, however the Hynes convention center does not allow outside food. Anime Boston already provides entertainment for attendees that are often found in maid cafes such as karaoke and live gaming.
9. Can I perform at Anime Boston as a band/singer/standup comedian, etc?
Anime Boston strives to provide entertainment that is related to Japanese culture. As much as we love music, we can only consider entertainment that is of Japanese origin.
10. When will I hear about the status of my panel?
You should expect to hear back about panel submissions around late January; this will indicate if your panel has been accepted, waitlisted, or rejected. If you do not receive an email by this time, please contact our Panel Programming Manager.
11. What happens if my panel is on the waitlist?
Having your panel on the waitlist means your panel fits our guidelines, but we do not have a space in the schedule at the current moment. Generally, everyone is on the waitlist at first while guest and industry panels are placed. If the convention draws near and you wish to be removed from the waitlist, please contact the Panel Programming Manager and your panel will be removed. This DOES NOT affect your panel applications for the next year in any way. If your panel is still waitlisted by Thursday of the convention, it will most likely not make it into the schedule.
12. What happens if my panel is rejected?
If a panel is rejected it means it did not meet the Anime Boston requirements. However, just because it did not meet our conventions requirements, does not mean it can’t be accepted elsewhere or that it can't be improved upon and submitted the following year.
13. How old must I be to run a panel?
You must be 18 years of age by the Thursday before the convention in order to run a panel. Co-panelists must be at least 16 years old by Thursday before the convention.
14. Can someone submit the panel for me if I am under 18?
Yes, however whomever submits the form is considered the panel organizer. They must do the panel check-in and stay in the room while the panel is being presented. If the panel organizer does not show up, the panel will be canceled.
15. Can I request a specific time?
When filling out the application you can fill out preferred time slots and unavailable time slots. Keep in mind that the more flexible you can be, the easier it is for your panel to get scheduled. Please list possible general programming availability times such as morning, afternoon, or night blocks.
16. What is the time limit?
Most panels at Anime Boston run from one hour to an hour and a half. Very rarely do fan panels run longer than 90 minutes.
17. Can I request a specific room?
Yes you can, but that does not mean your panel will be scheduled in that room. Larger rooms are often pre-scheduled ahead of time with industry and guest panels. Some spaces on the schedule are left empty intentionally.
18. When will I know what time my panel is scheduled/accepted?
Once your panel has been scheduled the status moves from ‘waitlisted’ to ‘accepted'. You will receive an e-mail confirmation with the room and time once it has been scheduled. The time frame for receiving this notification is anywhere from late February to Thursday before the convention (this is due to last minute cancellations).
19. Once my panel is accepted, what do I have to do?
The panel organizer is required to check-in for their panel, unless otherwise noted. Check-in for panelists starts Thursday night of the convention and ends on Sunday. The location for check-in can be found in Room 200 in the Hynes Convention center. Please speak with the Information Desk if you are unable to locate Room 200. Please note that you must check-in at least 30 minutes before your panel starts so you have ample time to locate your room and setup.
20. What tech does Anime Boston provide for panel rooms?
Anime Boston provides speakers, projectors, projector screens, microphones (stands and wireless), DVD players, HDMI connectors for video and sound output.
21. What tech does Anime Boston NOT provide for panel rooms?
Anime Boston does not provide laptops or adapters/converters. If you are using a Mac or HDMI please bring your own adaptor with VGA to HDMI. When filling out your panel application, please be as descriptive as possible for the tech staff so they can help accommodate your needs.
22. Will there be Internet or Wifi?
There is Wifi in the Hynes Convention Center, however it is not reliable, so please do not rely on it for your panel and do prepare ahead of time. If you need Wifi connectivity for your panel please bring a personal hotspot connection or any other device that will allow you to have Wifi capability.
23. Am I allowed to play full episodes of anime in my panel?
Please remember that most panels are only 50 minutes long; as such please try to refrain from showing any individual clips longer then 3 to 4 minutes in length. At this time we prohibit showing full episodes as part of any fan panel due to various legal requirements.
24. When do panel submissions open and close for Anime Boston 2018?
Panel Submissions open on September 30, 2017 and close on January 12, 2018.